Tip 31 – Meetings – The Preliminaries

Sometimes it’s more important to know who wasn’t at the meeting than who was! Accordingly, you must give scrupulous attention to the meeting preliminaries.  Starting at the right time, taking the attendance, taking details of proxies, checking what voting papers have been received, and so on.  A lot of this information is required to be captured to ensure that the minutes are accurate.  More than one dispute has turned on the details contained at the beginning of the minutes before any motion was even voted upon.